Departure

We would like to draw your attention to some IMPORTANT information regarding your check-out.

Information about your next stay

For administrative purposes and for our records we would like to ask for your assistance. Before you leave our institute could you please provide some information on your subsequent position (date, type, university, new email if applicable). Please simple inform your assistant in charge with a short email.

Entry card and keys

  • Please make sure to return your entrance card to room D3 07.

  • Should you leave outside office hours, you can drop your entry card in the white mailbox fixed next to the exit door of section C3 (exit to staircase Kreuzstrasse 5).

  • If you have been living in the guesthouse, you can also leave the entry card there (mailbox marked guesthouse administration).

  • If you have an office key or key for the bicycle parking space, please give it back to the technicians in office D3 11 in good time.

Computer access periods

In accordance with our rules, your password, email, other services and data are accessible for the following time after you are leaving the institute:

regular users ( stay > 4 weeks)

guests (stay < 4 weeks)

Computer login, VPN certificate, email alias lists

no access

no access

personal laptop, running processes

3 days

3 days

password (for using webmail)

4 weeks

2 weeks

email forwarding to external address

6 Months

2 Months

files on disks

12 Months

2 Months

Important

In case you will need access for a longer period, please contact the computer group at least 2 days before your departure! Please specify which service you will need!

Email

  • Please note: After closing your password (data see above) you no longer have access to the webmail service!!

  • Therefore, we recommend that you forward your emails to your new account or to a public email service like Google Mail.

  • Please arrange for this forwarding before you leave the institute.

  • Forwarding your email to a new address will be active for the time mentioned above. You will be informed at the end of this period.

  • see the special page about our Webmail service for reading email from the outside and other options

  • Please note: In case you don’t forward your email to another account, all external emails will be bounced after your password is deleted!!

Back up your email

To make a backup of your emails, please note the corresponding passage in our guide on the subject of Zimbra.

Data

  • All files in your account will be deleted after the above-mentioned time.

  • In case you will come back to our institute, please drop us a note, so we can leave your files on disk for a longer period.

  • Please check your (UNIX) home directories for temporary and other unimportant files and delete them to save disk space.

Transfer data to your new account

  • You can transfer your data to your new account directly (scp, ftp) before you leave.

  • Copy your data to a CD, DVD or USB stick. There is a PC in the terminal room B3 05 with a DVD burner. USB-Sticks you can directly connect to your desktop computer.

Backup of Scientific Data

  • If you have scientific data and results which should be used by other members of our institute, please also contact the computer group, so we can arrange a transfer of those files to other people.

  • Should you have questions or need support, please don’t hesitate to contact a member of the computer group.

Library

Please return all your books to the library as well as your library card.

Scientific report

In case you are required to write a scientific report about your stay in Leipzig, and the scientific work you’ve accomplished here, please talk to your secretary about the rules for those reports.

Moving out of your apartment

  • Our guest program manager can help you with the official deregistration in Leipzig and everything concerning the handing over, painting and cleaning of your apartment.

  • Please contact her at gprog@mis.mpg.de or phone 671.

  • If you have been living in the guesthouse, you can leave the entry card there (mailbox marked guesthouse administration).

We hope you had a pleasant stay in Leipzig, and thank you very much for your cooperation.